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Undaunted Administrator

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Location: The Royal Institute, Mayfair, and South Kensington campus

Job Summary

This is an exciting opportunity for an organised and structured individual who is passionate about climate change to contribute to the success of Undaunted – Imperial’s climate change innovation activity. 

The Undaunted Administrator will be responsible for ensuring that Undaunted’s day-to-day operations run smoothly, including managing its facilities and resources. You will ensure efficient operations and manage the day-to-day relationships with our founders and a range of our partners to make sure that we are building a positive and collaborative climate innovation community in London.

We are looking for someone to support the operational function of Undaunted through a range of practical activities including delivering the Secretariat function for the Executive Board and governance structures of Undaunted, providing day-to-day administrative and office support, and helping with wider projects and events delivery to support our growing ecosystem and flagship climate innovation activity.

Duties and responsibilities

  • Establish and maintain appropriate administrative systems to run an efficient office
  • Arrange and coordinate internal meetings and external visits, booking meeting rooms and catering, and making travel and accommodation bookings
  • Manage Undaunted’s contacts in the Institute CRM
  • Manage day to day financial activity by monitoring expenditure, tracking project budgets and forecasting expenditure
  • Coordinate official visits, events and dinners with high profile visitors
  • Provide support to larger events as part of the team, particularly the Climate Launchpad, Demo Day and Greenhouse evenings
  • Support the Director of Innovation with ad hoc projects
  • Coordinate the Undaunted Executive Board and any other formal committees

Essential requirements

  • Working in a complex office environment providing structured administrative support.
  • Managing a wide range of stakeholder relationships in a collaborative setting
  • Experience of arranging large meetings and workshops
  • Experience of basic financial management and reporting including processing invoices and expenses
  • Use of CRM systems and managing databases
  • Ability to manage a busy workload, prioritise and manage own time effectively
  • Strong ability to get along with a wide range of people and develop collaborative relationships
  • Ability to show initiative and take decisions on routine matters, exercising judgment on when to refer issues to management

Further Information

This role is offered full time, fixed term for 2 years, and you will be based in The Royal Institute, Mayfair, and our South Kensington campus.

Should you require any further details on the role please contact: Gosia Gayer on [email protected].

Need some advice on submitting a successful application? Check out our Tips on how to submit a successful application.

The College is currently trialling a Work Location Framework until early 2023.  Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite.  The opportunity for hybrid working will be discussed at interview.

Imperial College is committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment. We are an Athena SWAN Silver award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.

Closing date: 05/07/2023

To apply, visit and search by the job reference NAT01459.

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