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Personal Assistant x3

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Vice-Chancellor and Principal’s Office

Personal Assistant

Full-time, Permanent (on campus)

Salary is £26,849 to £31,063 per annum inclusive of London Allowance

Royal Holloway is organised into six Academic Schools, each led by an Executive Dean.  This post is designed to provide support to the Executive Deans and Associate PVC’s.  The Vice-Chancellor and Principal’s Office support team is led by the Executive Officer.  The team provides a central business management function, supporting the Vice-Chancellor and Principal and members of the senior leadership team in their duties to ensure they are appropriately briefed, prepared, and kept abreast of issues. 

Key areas of responsibility:

  • Maintaining a working knowledge of the Executive Deans and Associate PVC’s activities and work priorities to put in place the necessary executive support. This includes:
    1. Diary management
    2. Scheduling annual and ad hoc meetings for the School Executive Team.
    3. Ensuring meeting papers are received
    4. Ensuring actions arising from meetings are completed within deadlines
  • Email, telephone calls, and post, resolve general enquires and/or follow up on issues to ensure they are resolved, liaising with other departments if necessary.
  • Maintaining the School’s calendar of meetings and ensure that the meetings are in place before the start of the new academic year.
  • Understand and operate effectively within the University’s processes, in particular finance, HR and Student Administration
  • Make travel arrangements and logistics in line with University policy, prepare itineraries and event programmes for the Mangement team.
  • Build and maintain awareness on what is happening within the University both in the academy and professional services

The successful candidate will be proactive and enthusiastic and be able work as part of a busy team.  They must be able to demonstrate they can interact with people at all levels and backgrounds, and be effective in building positive and effective working relationships both internally and externally.  Strong communication skills and fluency in both written and spoken English are therefore an essential requirement, together with discretion, tact and diplomacy. 

Further essential skills include an organised approach, minute taking experience, the ability to solve problems and previous experience providing support at Senior level.  There is some out of hours working.

In return we offer a highly competitive rewards and benefits package including pension, generous annual leave, and training and development opportunities.  This is a full-time permanent post based on campus in Egham, Surrey.  There is parking on campus and there are direct trains from London Waterloo and Reading, and regular bus services.

To view further details of this post and to apply, click the ‘Apply’ button above.

Please quote the reference: 0723-303

Closing Date:  23:59, 25 July 2023

Tests and interviews will be held on: 3 August 2023

Please note that it will not be possible for the College to issue a Certificate of Sponsorship for successful candidates as the pro-rata salary will not meet the minimum threshold set by UK Visas and Immigration. Successful candidates will therefore need to be eligible to work in the UK or have limited leave to remain in the UK and associated right to work for the duration of their employment with the College, in accordance with the Immigration, Asylum and Nationality Act 2006.



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